Free Business Letter Generator - Create Formal Letters

A No, there's no auto-save feature. Your letter lives only in your browser's memory while you're typing. If you close the tab or refresh, everything vanishes. For a two-page letter, I'd copy the body to a text file every 10 minutes. Or just keep the tab open — it won't time out for hours.

A You can't upload an image directly into the generator. But there's a quick workaround: type your logo description in the sender section using plain text, like 'Acme Corp. | Est. 1998' in bold. Or paste your letter into Word after generating the PDF, add the logo there, and re-save. For most business letters, a clean text header looks more professional than a stretched logo anyway.

A The on-screen preview uses your browser's font rendering, which can vary slightly. Our PDF engine uses a fixed 12pt Times New Roman with 1.15 line spacing — the actual standard for printed business letters. That 5% size difference you're seeing? Normal. Download the PDF to see the final version, then adjust your text if needed. I'd trust the PDF over the preview every time.

A It works perfectly for cover letters. Use the subject line field to write 'Application for [Job Title] Position' and keep the body under 400 words. Recruiters skim, so put your strongest achievement in the first paragraph. One quirk: our generator defaults to 'Sincerely' as the closing, but you can type 'Best regards' or any other sign-off in the salutation field instead. Save the PDF, attach it to your application email, and you're set.

A The generator auto-fills today's date and uses your default email signature if you skip both fields. But that's a trap for formal letters — a missing sender name looks sloppy to a recipient. I'd always enter at least the company name and your full title. For the date, you can type a custom one like 'March 14, 2025' if you're backdating a notice. Leave everything empty and the tool still works, just less professionally.

A Nope, zero watermarks and zero ads on the final PDF. We make money from optional premium templates, not by plastering our brand across your work. Your letter downloads as a clean, standard-format document that looks identical to what you'd get from paid software. The only difference is file size: free versions run about 120KB, while premium ones hit 200KB due to embedded fonts. If you're sending this to a client, rest easy. Just preview the PDF first to confirm everything looks crisp.

A Completely free, no credit card, no trial timer. We generate revenue from optional premium templates and a donation link that most people ignore. You'll get the same PDF export quality whether you pay or not. The only thing you give up is access to about 40 extra layout styles in the premium library. For standard business letters, the free set of 12 templates handles everything. Go ahead and test it with a draft letter — the download button works exactly the same. Worst case, you spend two minutes and lose nothing.

A Good question, and this trips people up constantly. There's only one recipient block, so if you're sending the same letter to five vendors, you have two options. Option one: generate the PDF five times with each name swapped in, which takes about 90 seconds per version. Option two: write 'Dear Valued Partner' and skip the recipient name entirely, then CC everyone at the bottom of the body text. For 2-3 recipients, the second approach looks cleaner. Anything beyond that, just generate separate PDFs.

A The generator locks fonts to Times New Roman at 12pt size to meet standard corporate correspondence rules. But you can easily copy the downloaded PDF text into Microsoft Word and switch it to Arial or Calibri if your company branding demands it. Most users just stick with the default because it passes HR reviews without blinking. Try pasting a sample paragraph into your own editor to test different looks.

A Our builder caps single-document exports at two pages to prevent formatting breaks. If your contract or notice runs longer than 800 words, split it into two separate PDFs. Most standard business correspondence fits easily within one page anyway.